Wing Chun Committee Positions.

The management of every AU club is made up of two branches: the Coaching staff who handle the instruction side of the club’s activities and the Committee who handle the administration of the club. Each year a new Committee is voted in to run the club. Any one can stand for a Committee position provided they are both a club member and currently a student at this university. Please note that since they are administrative positions your ability at Wing Chun is irrelevant to your eligibility. However, a commitment to the club is needed since you will need to be present at the majority of sessions. There are eight committee positions available for next year, and I’ve tried to list them to some extent in order of the workload involved. However, any such ordering is bound to be mistaken in some respects, since it differs so much from year to year, so don’t take it too literally.

Being on a Committee does involve some dedication as you will have some amount of work to do for it and it will take up some of your time, but there are also definite advantages to taking up a position. Firstly, if you enjoy Wing Chun, it will enable you to get more involved with the club, letting you get to know your instructors and fellow club members better, whilst giving you your say in how the club is run. The other important advantage to being on a Committee is that it looks great on your CV! Just about everyone applying for a job will have a degree, so employers tend to look for what else you did at university and one of the most impressive things they will look for is any Committee positions you held on a Union club. Really and truly you do want to have been on some sort of club committee during your time at university if you want to get that job you’re after.

Although there is a certain amount of work to do as a Committee member, providing everyone does their fair share, it very rarely works out that any one person is swamped down with too much work to do; after all we are aware that you already have enough work to do for your course! However, we do not want people volunteering for positions and then not doing their work, leading to an unfair amount being piled onto other members. Because of this we ask that you do not stand for a position unless you really are willing and able to do the work. To ensure that everything is kept fair, we will enforce “votes of no confidence” with people who aren’t doing their fair share, to get rid of them, but hopefully we will not have to do this.

Below you will find a list of all potential Committee positions with a brief description of what is involved. If you are interested in doing one of these jobs, you must either tell me in person or e-mail me (president@wingchunsociety.f2s.com) by the 7th March as we need to sort out paperwork to have you voted in at our annual general meeting, as well as making sure we have all of our positions filled for next year! If you have any questions at all feel free to ask me.

President:
This is the most important job on the committee and usually involves the most work. It is the President’s job to oversee the entire club and the running of the committee. The President is in overall charge of all club administration and acts as the main line of communication between all of the committee, students and the coaching staff. The President speaks for the club and is responsible for delegating tasks to other committee members and helping out with other committee tasks when the need arises. As the President has the largest say in how the club is run he or she also has the most responsibility. It is very important the President try to be at every session.

Main duties: Co-ordinating with coaching staff, setting club policy, delegating tasks, chairing meetings, dealing with the AU, being the most important line of communication within the club and generally overseeing the club.



Treasurer:
This is another important job as the Treasurer handles all club money matters from collecting money at sessions to managing our bank account. No money can be gained or spent without the Treasurer’s authorisation and it is his or her job to make sure that we keep to our budget set out by the Treasurer at the beginning of the year.

Main duties:
Being in charge of the cash tin, ensuring the cash tin is present at every session, taking club membership fees and session fees, paying the coaches, monitoring club finances, paying money in to our account, setting the budget and approving or denying financial requests from other committee members.



General Secretary:
The General Secretary handles club paperwork and communications. This involves the storage and printing of membership details, membership cards etc. The Gen sec also takes minutes at club meetings and acts as the chief returning officer during any club votes. Probably the most important job of the Gen Sec is to ensure that the rooms for all the training sessions are booked and ready to use.

Main duties:
Booking rooms, handling club paperwork, informing relevant committee members of relevant dates and monitoring club membership.



Social Secretary:
One of the aims of every AU club is to try to organise social events outside of training times to allow club members to get to know each other and their coaches better. The Social Secretary is in charge of organising these events whether they are meals, clubbing or just a quick drink down the pub. The Social Sec books venues, checks on insurance, collects any ticket money and handles publicity for social events. The Social Sec also sells tickets for the AU night on Wednesdays (currently ISIS, although it was MODE). This is very important as a proportion of the money made from every ticket sale goes to the club and it can be a major source of club income.

Main duties:
Organising and managing club social events and collecting, selling and banking AU night tickets.



Welfare and Safety Officer:
The Welfare and Safety officer is in charge of looking after the general well being of club members, and this includes a wide variety of tasks. This includes minimising the potential for injuries to occur within the club, being responsible for keeping records of and reporting any injuries that occur during training and making sure that the training area is suitable for use. The Welfare and Safety Officer will also receive first aid training and is in charge of the club first aid kit, which must be present at every session. They are also in charge of club insurance matters, which will involve dealing with our Governing Body (currently the AMA). The Welfare and Safety Officer also handles any general complaints from club members, and must ensure that university wide ideals such as “sport for all” are maintained.

Main duties:
Ensuring the safety of club members during training, co-ordinating with the AU Safety Officer, being in charge of the first aid kit and injury book, dealing with the AMA, ensuring all club members’ interests are looked after and handling any complaints from club members.



Equipment Officer:
The Equipment Officer is responsible for locating and ordering equipment for the club as desired by the coaches and students. They also must keep an inventory of everything in the club storage room and periodically he or she will also check and maintain the condition of equipment to make sure it is fit for use. They also must make sure that the equipment is available at every session, and are also in charge of buying and distributing t-shirts.

Main duties:
Locating suitable equipment and equipment suppliers, ordering equipment, storing equipment, checking and maintaining equipment, making sure equipment is present at every session, dealing with t-shirts.



Publicity Officer:
The Publicity Officer is responsible for making sure we have an impressive stall at Freshers’ Fair and organising a timetable of club members to man the stall. He or she also designs all the club posters and managers the club notice board. The Publicity Officer also should maintain the club webpage and update it regularly, detailing club activities and news etc, as well as uploading coaching related material so members can access it easily. For this reason, it would also be helpful (but not essential) if the Publicity Officer already has some knowledge of editing web pages so he or she can manage our web-site.

Main duties:
Designing and managing Freshers’ Fair stall, maintaining and updating the webpage, circulating club posters and managing the Club notice board.



Athletic Union Secretary:
The AU Secretary is in charge with all paperwork related to the Atheltic Union, and to some extent other University paperwork. In general, they will assist the General Secretary with tasks which are related to the AU.

Main duties:
Dealing with the AU, doing AU related administrative duties, attending AU meetings, informing committee members of relevant dates and AU related matters.